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HIPAA is non-negotiable

At VComply, we always stress on having strong value system in place.The best way to achieve it is by complying with various norms and regulations. One such complex law is HIPAA. Be it personal information or patient protection, one has to be fully compliant to enjoy various benefits. We had shared an article on importance of compliance in the healthcare industry previously.


Solutions like VComply helps companies to have access to the nitty gritties of the law backed by frequent reminders and a risk map. Here are five things to remember if you are to comply with the above statute –

1. Think About People Before You Think About Data

Keeping electronic health records (EHRs) private begins by thinking about the people permitted to see them. It includes internal and external stakeholders.

That’s a lot of people. Lapses and breaches are why over 100 million records are exposed every year. But the job is cut down to size if you categorize them by persona rather than person.

2. Encourage A Security Mindset Across The Organization

It’s easy to forget that protected health information (PHI), as defined by HIPAA, means more than electronic records. The same principles apply whether you’re seeing a physical file, speaking on the phone, even writing a Post-It.

So if you can create a culture of trust while letting anyone use or access the patient data. Also, the storage should be secured. Remote access software is in many ways the ideal tool. Because it doesn’t restrict you to desktop logins and approved databases; it makes it easy to stay compliant.

Incidentally, only 18% of responders are “very confident” about the compliance of their mobile devices.


3. Give The Patient Easy Access To Their Own Records

Apart from the doctors, patients are interested in seeing their records stored safely and accurately.
That’s why 63% of physicians allow patients to view their own medical records in some way. Yet, only 16% provide a way for patients to download and transmit those details to a third party.

And downloading and transmitting is inherently insecure, since the patient’s files risk going into the wild.
Far better to have the EHR stored in one database, and allow different parties to access the data as needed, rather than forking into multiple copies. The more complete and individual a patient record, the more useful it is to that patient.

4. HIPAA Compliance is not a burden, but a big help!

Data security is more than a checklist.

But it doesn’t have to be a hassle! Effective training and guidance for HIPAA is mandatory. Secure data can drive greater value for the patient.

Procedures and best practices, demonstration of how the policies and protocols can be integrated into software like VComply rather than using the traditional methods of task mapping are a few ways to move ahead of the competition. Thus, highlighting the benefits is the way out!


5. Technology | A Competitive Advantage

Using technology as a selling point for your hospital can be an add-on.

Patients like to see you taking an interest in their privacy; professionals love seeing the data they need, when they need it, on their own devices.

If it’s easy to conduct healthcare business with your hospital system — like the 42% who allow e-prescription refilling, or the 43% allowing appointment scheduling — then patients will prefer your facility to others.

Key Takeaways

Patient privacy must come first when introducing new technologies to healthcare delivery.
HIPAA compliance is crucial for today’s healthcare professionals, otherwise they can face huge fines and legal action.
Remote access solutions offer two-step authentication and whitelists so only authorized personnel can access EHRs.
Access to data, by patients and healthcare physicians, is more seamless and accurate through remote access solutions.
Technology solutions can make legal compliance easier, authorized access to data smoother, and ultimately result in more joined-up, better-informed care for the patient since the entities stop working in silos.

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