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The enormity of data flowing through the organization is increasing daily with organization relying more on cloud storage rather than housing data servers. The data is not only stored but processed on daily basis to provide insights for better business, however, with the recent setback faced by Facebook in Cambridge Analytica case demonstrates the probability of data misuse is increasing. The General Data Protection Regulation (GDPR) is a direct response to increasing misuse of data.

By identifying and managing data would protect the data from any breach and GDPR does a reasonably very good job of putting forward a framework for doing so. Article 30 of the GDPR ensures a legal framework on how organizations should maintain a record of processing activities.

Managing the data along with understanding the relevance of why the data is stored, what is stored, who has access to it, etc. would help organizations get a clear picture of data relevancy, location, and security. However, achieving GDPR compliance is not an easy task. It requires high data mapping so that data is tracked all time and security is withheld.

 Identify Your Data

Data leaks can happen from multiple places in the organization. Developers generally store a backup of data on cloud servers for remote access. With access to personal cloud services, making a data backup on personal cloud storage is now easy.

By identifying every data, organizations shall know of all the data that is being collected and accessed. Map out the data locations along with the data flow within the organization.

 Classify Your Data

In accordance with GDPR compliance, it is important to classify the data. Classification would help identify the sensitivity of the information which would help decide the level of access and security to put in place to avoid any breach and misuse of data.

Setup internal controls

By now, the organization should be able to classify all the data and map the flow in the organization. To ensure GDPR compliance, look for gaps in the data flow vulnerable to security risks and devise a strong internal control to avoid the breach. Restricted permission to view, modify or delete personal data to only individuals having relevancy to perform the activity with prior consent.

Manage Your Data

Manage your data because GDPR is a continuous requirement. Constantly mapping your organization’s data will enable you to keep pace with the data accessibility and security. Ensuring security would enable the organization to remain GDPR compliant along with processing data for the future decision-making process.

 Automate Where You Can

Layout control plan on who has access to what data and manage the access permission from one system, and generate documentation trail of same for future reference.

The GDPR has brought new framework for organization’s data storage and processing methods. Mapping the data and implementing the right tools would help them achieve GDPR compliance with ease.

VComply is GDPR compliant in data storage and usage. VComply GRC is the best tool for implementing GDPR compliance in your organization because of its highly secured cloud data storage and centralized documentation.

Establish strong Data Governance in your organization. Talk to an expert today!

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